Commission Minutes – July 15 – July 19, 2024

MONDAY, JULY 15, 2024

9:00 AM CONVENE

PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary

FALLON COUNTY COURTHOUSE

The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.

9:00 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT

    No one appeared for Public Comment.

9:15 AM PUBLIC HEALTH UPDATES/ Kim Bryan, Director of Public Health

    Updated on Memorandum of Understanding between Fallon Medical Complex, Fallon County Health Department and Montana Department of Public Health and Human Services Immunization Program in regards to the Vaccines for Children (VFC) Program. The Commission will add this to next week’s agenda.

    1. Decision on Atlantic Health Declaration form for ordering vaccines.

        Presented Atlantic Health Partners Declaration, a yearly agreement for buying certain vaccines from the company, and a quote with lower prices for vaccines. Commissioner Braun asked where the vaccines are being shipped from. Kim stated that the vaccines are shipped from out of state, but not out of country.

Commissioner Braun go with Kim’s recommendation to go with Atlantic Health Partners for ordering vaccines. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

    2. Decision on using the tobacco grant funds for employee wages/ Brenda J. Wood, Clerk & Recorder

        Kim stated that she would like to use the tobacco grant for the Staff Nurse wages; was unable to last year due to wages already being budgeted. Discussed using some of the grant for scholarships for the schools. The Commission agreed that Public Health should utilize the grant as they see fit.

    3. Permission to attend training.

        Applied for and received a scholarship for Montana Public Health Association Conference in Minneapolis. The training is all-expenses reimbursed; discussed budget for reimbursement funds. Kim will send the complete total to add to her travel budget.

9:37 AM Chairman Baldwin ended the discussion.

9:45 AM Debbie Wyrick, Safety Committee joined the meeting.

9:45 AM DISCUSSION/DECISION TO INSTALL HANDICAP DOORS FOR THE LIBRARY BATHROOMS/ Lynda Herbst, Inside Custodian Supervisor

    A member of the public was unable to use the door with a walker. Discussed past adjustments to the closers on the doors. Debbie suggested removing the closers on the doors so they are similar to the ones in the basement; Lynda will ask Derrick to assist with adjusting or removing the closers. Debbie asked if Lynda could report back to the Safey Committee.

9:49 AM Debbie left the meeting.

    1. Decision on Front End Licensing MTI proposal.

        Presented proposal for updating the MTI Licensing regarding the building control system. Discussed how the inadequate service does not justify the amount. Lynda will contact MTI and ask for clarification.

9:53 AM Chairman Baldwin ended the discussion.

10:00 AM ROAD & SHOP UPDATES/ Bobby Wiedmer, Road Superintendent; Mitch Overn/Carl Overland, Shop Mechanics

    Chip and sealing is done. Currently working on old culverts, the Old Baker Highway and car gates. Discussed areas needing blading. Updated on millings for the city, fire department and by the amphitheater. Carl updated on County equipment and vehicle maintenance.

    1. Discussion/Decision on broken down fairway mower/ Hunter Grover, Golf Course Superintendent;

Doug Varner, Seasonal Interim Golf Course Superintendent

         Mitch updated on golf course mowers maintenance. Discussed borrowing Bowman’s fairway mower; presented a quote for a new mower. Possibly have Mitch fix broken down mower to keep as a backup. Discussed insurance for borrowing from Bowman; decided self-insurance fund will be sufficient. Hunter and Doug will go to Bowman to borrow Bowman’s mower for now. Mitch will work on the mower as much as possible before sending it to Billings.

10:10 AM Doug and Hunter left the meeting.

    2. Decision on going out for bid for a new tractor truck.

        The Commission decided to go out for bid for a new tractor truck.

10:17 AM Chairman Baldwin ended the discussion.

10:30 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering; Richard Menger, Sanitarian

    Shannon called into the meeting. Shannon reported on the scoria pit’s final measurement will be completed soon now that crushing is completed.

    For the road mapping project, Shannon will be sending a draft petition to the Commission and Darcy for review.

    Updated on Operation and Maintenance manual for the golf course being close to completion. Currently waiting for the completed pre-application form from DNRC regarding the water rights for the golf course irrigation water. Rich will be pulling tests at the pond today, currently waiting for last week’s test results.

10:38 AM Rich left the meeting.

    Shannon updated on the Bergstrom Hill Road’s new mitigation being at 0.22 acres impacted; will contact North Dakota’s Wetlands Mitigation Bank for prices on 0.33 mitigation credits.

    Will finish courthouse parking lot proposal.

10:42 AM Chairman Baldwin ended the discussion.

11:00 AM MOTOR GRADER BID OPENING

Mark Feland, RDO Equipment Co.; Truman Neprud, Tractor & Equipment Co.; Bobby Wiedmer, Road Superintendent; Carl Overland and Mitch Overn, Shop Mechanics attended the bid opening. Two bid proposals were opened and read by Bobby.

11:09 AM Chairman Baldwin ended the discussion.

11:23 AM EMS UPDATES/ Brittany Renner, EMS Program Manager

    Brittany stated that she does not want to put her crew in the position where they transport an intoxicated patient to a psych unit. She would like a policy or procedure in place to prevent this. Discussed process of transporting intoxicated patients. Brittany will research if other services have a similar policy and also speak with Trenton.

    1. Permission to purchase a LUCAS CPR device.

        Brittany asked for permission to replace outdated LUCAS CPR device for the ambulances.

Commissioner Rost made the motion to approve the Stryker quote for the amount of $20,556.83. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

11:37 AM Chairman Baldwin ended the discussion. Recessed until 1:15 PM.

                           NOON RECESS

1:15 PM RECONVENED

PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary

FALLON COUNTY COURTHOUSE

1:15 PM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT

    No one appeared for Public Comment.

1:30 PM COUNTY ATTORNEY WORK SESSION/ Darcy Wassmann

    1. GIS road research clarification.

        Research has not been completed.

    2. Baker & Plevna Senior Center transfer of ownership and lease agreement.

        Baker Senior Center has received the deed and lease for agreement. Currently trying to contact Plevna Senior Center.

    3. Ag easement for Randy Tunby.

        Has not been able to contact Randy. Discussed surveying the waterline to include in the easement. Commissioner Braun will speak with Randy about the process.

    4. Fair Board reimbursement resolution.

        Commissioner Braun stepped out to contact Curt Wyss, Auditor and determine if the salary will be processed through payroll or claims; was advised due to the amount, the salary can be processed through claims.

Commissioner Braun made the motion to approve Resolution #1134 to set salary for the Fair Board. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; Commissioner Rost asked if the resolution states when it will be paid out, will be paid out September 1^st of each year. No further discussion. 3 Ayes. 0 Nays. The motion carried unanimously.

    5. Decision on Lease Agreement for DLW Properties, LLC.

Commissioner Braun made the motion to accept the lease agreement between DLW Properties, LLC and Fallon County. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

1:59 PM Chairman Baldwin ended the discussion.

2:45 PM DECISION ON AIRPORT HAY LEASE/ Debbie Wyrick, Deputy Clerk & Recorder; Darcy Wassmann, County Attorney

    There was no discussion at this time.

3:05 PM FOOD FOREST UPDATES/ Lacey Berg

    Lacey reported that they will focus more on infrastructure this year. Will install a water hydrant on the lot, funded with an AARP grant. Lacy presented examples for installing a fence for the Food Forest. Discussed parking area and mowing of the lot. Permission granted to install a fence.

3:11 PM Chairman Baldwin ended the discussion.

3:33 PM LANDFILL UPDATES/ Jeff Frank, Manager of Landfill Operations

    Jeff presented an account form for approval. Reported on contractors using the container site when it is advised that contractors use the landfill. Discussed landfill survey results and progress. Will be attending a training in Miles City tomorrow. Chairman Baldwin updated on trust account being transferred to a local bank. Jeff updated on new woodchipper and maintenance on equipment.

3:44 PM Chairman Baldwin ended the discussion.

4:00 PM COMMISSION WORK SESSION

    1. Approve July 8^th – July 12^th, 2024 Commission Minutes

Commissioner Rost made the motion to approve July 8^th– 12^th, 2024 Commission Minutes. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

    2. Approve July 2024 Mid-Month Claims

Commissioner Braun made the motion to approve July 2024 Mid-Month Claims for the amount of $245,587.77. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

    3. Executive/Action Items:

        a. Decision on signing Olness & Associates, P.C. Engagement Letter.

Commissioner Rost made the motion to sign the engagement letter. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

        b. Decision on continuing Montana Association of Counties Member dues.

Commissioner Braun made the motion to approve MACO Membership dues for the amount of $16,041.00. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; Commissioner Rost asked if the total amount includes NACO dues; NACO dues for $450.00. No further discussion. 3 Ayes. 0 Nays. The motion carried unanimously.

    4. Old Business as needed

         a. Discussion on road policy.

         b. FY25Budget questions (if any)

    5. Review Board Minutes/Agendas (Boards other than Commission)

    6. Review Department/office reports/sign journal vouchers (as needed)

4:30 PM Chairman Baldwin ended the discussion. Being as there was no further business, meeting adjourned.

                           RECESS

TUESDAY, JULY 16, 2024

10:00 AM – ATTEND EPEDC’S COMMUNITY BENEFITS AGREEMENTS & WINDFARMS MEETING

DAWSON COUNTY COURTHOUSE BASEMENT – GLENDIVE, MT

WEDNESDAY, JULY 17, 2024

9:00 AM – FIRE EXTINGUISHER PRE-BID WALKTHROUGH FOR BIDDERS

THURSDAY, JULY 18, 2024

9:30 AM – SAFETY MEETING AT THE LIBRARY EOC

This meeting was cancelled.

ADJOURN

                                                                                                s/ Steve Baldwin, Chairman

s/ Megan Slagter, Recording Secretary

ATTEST:

s/ Brenda J. Wood, Clerk and Recorder